Job Summary
The Data Center Office Administrator supports multiple US data centers with overall site management to ensure its continuous operation, including critical administrative tasks related to access/site management, invoice processing, procurement, vendor relationships, and safety requirements.
Ensures standard office supplies and safety equipment are stocked, replenishing as needed.
Essential Duties & Responsibilities
Enter purchase request data into the ERP system, including detailed tracking/recording of cost categories, approval flows, and documentation.
Process purchase orders and invoices and collaborate with accounts payable to ensure on-time payments.
Collaborate with IT to manage on-site security; create, print, test, and administer access badges; responsible for ensuring appropriate permissions are configured.
Assist with local contractors related to security, safety, and facility management (building, green areas, cleaning, etc.
).
Collaborate with parent company in France to ensure consistency with global data center related processes.
Ensure maintenance agreements are upheld as it relates to contracts, costs, and payments.
Act as the point of contact for data center vendors.
Ensure proper levels of safety equipment are maintained (i.
e.
, first aid equipment).
Ensure employees, contractors, and visitors abide by all safety requirements and follow defined data center protocols.
Support in-office communications and/or corporate updates.
Assist with the deployment of national safety policies and training.
Support facilities management initiatives and coordination of local events.
Maintain office equipment and furniture, organizing repairs and upgrades as needed.
Ensure office supplies are readily available and replenished as needed.
Minimum Requirements
5+ years of relevant experience in an administrative support capacity, including facilities purchase order processing.
Knowledge of billing and controlling, including accounting and tax activities.
Ability to learn new systems/software; familiarity with SAP procurement module preferred.
Ability to anticipate and adapt to change and drive necessary operational activities in response.
Highly organized with the ability to manage multiple projects with competing priorities.
Ability to learn and understand business needs and challenges.
Ability to coordinate activities/schedules.
Ability to display business acumen as point of contact with external vendors.
High sense of confidentiality, responsibility, and initiative.
Excellent communication skills, both written and verbal.
Ability to contribute to a cross-functional team.
Working Conditions
Standard office environment within a data center
Company Description – About OVHcloud
OVHcloud US is a subsidiary of OVHcloud, a global cloud provider that specializes in delivering industry-leading performance and cost-effective solutions to better manage, secure, and scale data.
OVHcloud US delivers bare metal servers, hosted private cloud, hybrid and public cloud solutions.
OVHcloud manages 30 data centers across 12 sites on four continents, manufacturing its own servers, building its own data centers and deploying its own fiber-optic global network to achieve maximum efficiency.
Through the OVHcloud spirit of challenging the status quo, the company brings freedom, security and innovation to solve data challenges – today and tomorrow.
With a 21-year heritage, OVHcloud is committed to developing responsible technology and strives to be the driving force behind the next cloud evolution.
https://us.
ovhcloud.
com.
EEO Statement
OVHcloud is committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, religion, color, sex (including childbirth, breast feeding, and related medical conditions), gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state and local laws.
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