Front Office Administrative Assistant

Title: Front Office Administrative Assistant State Role Title: Admin and Office Spec III Hiring Range: $18.
04 - $29.
32/hour Pay Band: 3 Agency: VA Dept of Transportation Location: Northern Neck Res.
Agency Website: www.
vdot.
virginia.
gov/jobs Recruitment Type: General Public - G Job Duties What drives you? Whether it's knowing the work you do makes a difference, having great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to your professional development.
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At the Virginia Department of Transportation, we have something for YOU! VDOT’s Fredericksburg District has exciting an opportunity available in its Residency Business Administration Department.
We are seeking qualified candidates to fill a Front Office Administrative Assistant vacancy.
This position provides administrative, financial, and other business support services for the Northern Neck Residency Business Office in Haynesville, Virginia.
Primary duties include maintaining the front desk reception and data entry into a financial management system for a variety of transactions such as: time and attendance, accounts payable, procurement, credit card direct charges, travel expenses, inventory, and other fiscal items.
Occupants of this role will prepare financial reports, interpret system-generated reports, and run queries.
They will review all transactions for completeness, accuracy, proper approvals and required documentation, and maintain electronic files in accordance with schedules, policies, and procedures.
This position communicates with internal and external customers to resolve discrepancies and requires string customer service skills.
Minimum Qualifications • Skill in the use of computers and software applications to include Microsoft Office • Experience applying administrative practices • Ability to perform under pressure and meet deadlines • Experience applying office business practices and procedures • Ability to compile, coordinate, and prepare reports • Skill in filing and document management • Ability to communicate effectively orally and in writing • Ability to handle confidential and sensitive issues appropriately • Skill in providing and promoting good customer service to internal and external customers Additional Considerations • Experience interpreting policies and procedures • Ability to work independently • A combination of training, experience, and education in general office practices, procedures, or related field desired Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully.
Please refer to “Your Application” in your account to check the status of your application for this position.
We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010).
If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.
The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice.
For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: https://www.
virginiadot.
org/jobs/information_for_employees.
asp VDOT employees have shared Values and a Code of Ethics.
https://www.
virginiadot.
org/about/missionandvalues.
asp Your success in our organization depends upon modeling these values, therefore, if in agreement, we welcome you to apply.
Fingerprint-based background checks, references, work history, and DMV records will be verified prior to employment.
Applicants must be eligible to work in the United States.
H1B VISA Sponsorship is not available.
VDOT utilizes a market-based pay program, which has been approved by DHRM.
Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.
This position is designated as essential to emergency operations and may be required to work outside of normal work hours, on weekends and holidays during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations to ensure the safety of the traveling public.
"VDOT utilizes a market-based pay program, which has been approved by DHRM.
Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.
" This is an hourly position that is limited to 29 hours a week, 1500 hours in a 12-month period and is not entitled to the state benefits package.
State applications will only be accepted as submitted online by 11:55 pm on the closing date through the state recruitment platform (PageUp).
State applications submitted via email, postal mail, fax, or in person will not be considered.
This website will provide a confirmation of receipt when the application is submitted successfully.
Please refer to “Your Application” in your application account to check the status of your application for this position.
Applicants are expected to fully represent qualifications and work history on the State application and or resume.
The decision to interview an applicant is based on the information provided on the application/resume, therefore, it is essential to fully complete each section of the application and provide detailed information or attach a resume.
Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS).
Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability.
If you need to get a Certificate of Disability, use this link: https://www.
vadars.
org/drs/cpid/PWContact.
aspx, or call DARS at 800- 552-5019.
Contact Information Name: Priya Paranthaman Email: priya.
paranthaman@vdot.
virginia.
gov Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.
Equal Opportunity Employer