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Posted : Friday, May 31, 2024 11:22 PM
Posting Summary
Working Title Events Specialist
Role Title Education Administrator I
Role Code 29133-SW
FLSA Nonexempt
Pay Band 04
Position Number 29700068
Agency Germanna Community College
Division Germanna Community College (Div)
Work Location Fredericksburg - 630
Hiring Range $59,511-$74,388 plus full state benefits
Emergency/Essential Personnel No
EEO Category F-Admin Supp
Full Time or Part Time Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Monday-Thursday: 8:00am-5:30pm
Friday: 8:00am-12:00pm (virtual)
Or as scheduled
Sensitive Position No
Job Description
Germanna Community College is a public, open access institution of higher education in the Virginia Community College System.
The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities.
Germanna Community College is centrally located in Fredericksburg, VA between Washington D.
C.
and Richmond and between the Blue Ridge mountains and the Chesapeake Bay.
Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking and many other activities.
Working cross-departmentally, the events coordinator’s primary role is to coordinate and execute internal and external events for Germanna Community College and its clients.
This position is community-facing and represents Germanna Community College to clients including businesses, community agencies, and individuals.
This role effectively communicates the needs of internal and external clients with departments including facilities, information technology, custodial services, and business office.
The events coordinator will regularly interface with Student Services and Academic Affairs and Workforce.
The events coordinator regularly leads committees and teams to execute large-scale events.
This role will utilize exceptional detail management to ensure that events run smoothly from inception to completion and may be directly involved with set-up and tear-down and day-of logistics for events.
The role will use creative vision to establish a cohesive style and design for internal events across the college.
Major Duties and Responsibilities: Outstanding written and oral communication skills, ability to clearly articulate client needs to internal and external partners Exceptional interpersonal skills and ability to work collaboratively with diverse internal and external partners Attention to detail and proficiency in managing complex processes Ability to quickly learn new forms of technology, especially procurement software, scheduling and event planning software, and hybrid and virtual meeting tools Demonstrated proactive approach to resolving problems Strong priority and task management skills, demonstrated ability to manage planning and executing multiple events concurrently Ability to design event themes, décor, and displays Ability to draft and edit contracts, create invoices Employees must be able to work strategically with diverse colleagues, students, and community members with a commitment to diversity as a learning outcome to be culturally respectful, professionally competent, and civically responsible.
Diversity, equity, and inclusion are core values of Germanna Community College.
We recognize our responsibility to create, maintain, and nurture an academic and social environment that respects the diversity of people and ideas.
We are committed to being an inclusive community that respects all cultures, experiences, and abilities and that prepares individuals to thrive in a global society.
An EEO/AA Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or on the basis of disability.
Germanna is an Equal Opportunity Employer/Veterans/Disabled.
Germanna is a federal contractor requesting priority referrals of protected veterans for our job opportunities.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.
You can request reasonable accommodations by contacting Catra Godwin by phone at 540-423-9056 or by email cgodwin@germanna.
edu.
If you would like to see a copy of our Affirmative Action Plan please contact Barbara Hall by phone at 540-834-1067 or by email bhall@germanna.
edu.
Special Assignments May be required to perform other duties as assigned.
May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications High school diploma or equivalent Event management experience, especially evidence of organizing events from design phase through to completion History of finding solutions to client/customer needs Experience working with multiple departments or teams to produce large events Background in fast-paced work environments, experience in managing multiple priorities Additional Considerations Experience in institutions of higher education Passion for event design and an interest in coordinating events to fulfil the diverse needs of clients Experience creating contracts and invoices for clients Awareness of industry standards for facility rentals, events coordination, events planning Experience with events that include multiple third-party vendors such as caterers, musicians or DJs, bartenders, etc.
Operation of a State Vehicle No Supervises Employees Yes Required Travel Travel between campuses may be required Posting Detail Information Posting Number CLS_2860P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 03/06/2024 Job Close Date 03/20/2024 Open Until Filled Agency Website Contact Name Catra Godwin Email cgodwin@germanna.
edu Phone Number Special Instructions to Applicants In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).
Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.
To request an AHP Letter, use this link: Additional Information Background Check Statement Disclaimer The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment).
Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest.
For more information, please follow this link: https://ethics.
dls.
virginia.
gov/ EEO Statement The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce.
Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment.
Employment decisions are based on business needs, job requirements and individual qualifications.
We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement The VCCS is an EOE and Affirmative Action Employer.
In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement VCCS uses E-Verify to check employee eligibility to work in the United States.
You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities.
Germanna Community College is centrally located in Fredericksburg, VA between Washington D.
C.
and Richmond and between the Blue Ridge mountains and the Chesapeake Bay.
Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking and many other activities.
Working cross-departmentally, the events coordinator’s primary role is to coordinate and execute internal and external events for Germanna Community College and its clients.
This position is community-facing and represents Germanna Community College to clients including businesses, community agencies, and individuals.
This role effectively communicates the needs of internal and external clients with departments including facilities, information technology, custodial services, and business office.
The events coordinator will regularly interface with Student Services and Academic Affairs and Workforce.
The events coordinator regularly leads committees and teams to execute large-scale events.
This role will utilize exceptional detail management to ensure that events run smoothly from inception to completion and may be directly involved with set-up and tear-down and day-of logistics for events.
The role will use creative vision to establish a cohesive style and design for internal events across the college.
Major Duties and Responsibilities: Outstanding written and oral communication skills, ability to clearly articulate client needs to internal and external partners Exceptional interpersonal skills and ability to work collaboratively with diverse internal and external partners Attention to detail and proficiency in managing complex processes Ability to quickly learn new forms of technology, especially procurement software, scheduling and event planning software, and hybrid and virtual meeting tools Demonstrated proactive approach to resolving problems Strong priority and task management skills, demonstrated ability to manage planning and executing multiple events concurrently Ability to design event themes, décor, and displays Ability to draft and edit contracts, create invoices Employees must be able to work strategically with diverse colleagues, students, and community members with a commitment to diversity as a learning outcome to be culturally respectful, professionally competent, and civically responsible.
Diversity, equity, and inclusion are core values of Germanna Community College.
We recognize our responsibility to create, maintain, and nurture an academic and social environment that respects the diversity of people and ideas.
We are committed to being an inclusive community that respects all cultures, experiences, and abilities and that prepares individuals to thrive in a global society.
An EEO/AA Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or on the basis of disability.
Germanna is an Equal Opportunity Employer/Veterans/Disabled.
Germanna is a federal contractor requesting priority referrals of protected veterans for our job opportunities.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.
You can request reasonable accommodations by contacting Catra Godwin by phone at 540-423-9056 or by email cgodwin@germanna.
edu.
If you would like to see a copy of our Affirmative Action Plan please contact Barbara Hall by phone at 540-834-1067 or by email bhall@germanna.
edu.
Special Assignments May be required to perform other duties as assigned.
May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications High school diploma or equivalent Event management experience, especially evidence of organizing events from design phase through to completion History of finding solutions to client/customer needs Experience working with multiple departments or teams to produce large events Background in fast-paced work environments, experience in managing multiple priorities Additional Considerations Experience in institutions of higher education Passion for event design and an interest in coordinating events to fulfil the diverse needs of clients Experience creating contracts and invoices for clients Awareness of industry standards for facility rentals, events coordination, events planning Experience with events that include multiple third-party vendors such as caterers, musicians or DJs, bartenders, etc.
Operation of a State Vehicle No Supervises Employees Yes Required Travel Travel between campuses may be required Posting Detail Information Posting Number CLS_2860P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 03/06/2024 Job Close Date 03/20/2024 Open Until Filled Agency Website Contact Name Catra Godwin Email cgodwin@germanna.
edu Phone Number Special Instructions to Applicants In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).
Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.
To request an AHP Letter, use this link: Additional Information Background Check Statement Disclaimer The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment).
Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest.
For more information, please follow this link: https://ethics.
dls.
virginia.
gov/ EEO Statement The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce.
Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment.
Employment decisions are based on business needs, job requirements and individual qualifications.
We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement The VCCS is an EOE and Affirmative Action Employer.
In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement VCCS uses E-Verify to check employee eligibility to work in the United States.
You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
• Phone : (540) 423-9056
• Location : 10000 Germanna Point Drive, Fredericksburg, VA
• Post ID: 9127092724
