Our professional community management company has an immediate opening for an Administrative Specialist.
This position is primarily responsible for initiating, coordinating, and executing administrative support to all office associates.
*Job Responsibilities:*
* Answers and screens telephone calls in a professional and timely manner, transfers calls to all office associates and takes accurate messages
* Exercises considerable judgment and discretion in handling requests for appointments and telephone calls
* Retrieves postal mail daily, which will be conducted daily to an offsite location
* Distributes daily internal/external mail and overnight packages; sends, and distributes faxes
* Composes, types, and distributes professional correspondence and memoranda, e-mails and faxes
* Coordinates calendars and schedules appointments
* Meets and greets visitors
* Conducts research; compiles and types statistical reports
* Coordinates meetings including but not limited to preparing agendas, meeting materials, reserving and preparing facilities and recording and transcribing meeting minutes
* Receives orders, maintains, and tracks inventory of shipments
* Assists in development and implementation of departmental systems and procedures as needed
* Performs general clerical duties including, but not limited to, filing, photo-copying, faxing, and mailing
* Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
* Assists with special projects as assigned
* Supports all departments and office associates as needed
*Education and Experience:*
* High School Diploma or equivalent required
* Minimum of one to three months related or relevant work experience required
* Must submit to background and credit check prior to employment
*Abilities and Skills:*
* Strong attention to detail and accuracy
* Ability to multi-task
* Provide exceptional customer service
* Advanced computer skills and ability to quickly grasp new software
* Ability to do data mining online
* Must be a team player
*Job Requirements:*
* Must possess a valid Driver’s License
* Vehicle is required for this position
*Compensation and Benefits:*
* Group health, dental and vision coverage
* Short Term and Long Term Disability
* Company-paid term life insurance
* Cafeteria 125 flex spending plan (Medical Reimbursement Account & Dependent Care Reimbursement Account)
* Paid twice per month
* Ten paid holidays (begins 90 days from initial hire date)
* Generous paid time-off (accrual begins 90 days from initial hire date)
* Employee Assistance Program
* Growth opportunities
Job Type: Full-time
Benefits:
* 401(k) matching
* Dental insurance
* Employee assistance program
* Flexible spending account
* Health insurance
* Life insurance
* Paid time off
* Professional development assistance
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday
Experience:
* Microsoft Office: 1 year (Required)
* Administrative experience: 1 year (Required)
Work Location: In person
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