Senior Executive Assistant

General Summary of Position Reporting to the President and other Senior Executives within the Administrative Offices, the Senior Executive Assistant manages and coordinates the day-to-day operations of the executive office with emphasis on support for the President and other assigned Senior Leaders.
This position provides assistance and support by performing various executive level responsibilities for the Administrative Office.
Also serves as the senior assistant, to include overseeing and coordinating work of other administrative staff within Administration.
Functions as a liaison between Administration and the Board and as the coordinator for MedStar St.
Mary's Hospital, MedStar Health, and associated board committees.
Primary Duties and Responsibilities Contributes to the achievement of established department goals and objectives and adheres to department policies, procedures, quality standards and safety standards.
Complies with governmental and accreditation regulations.
Manages calendars and schedules for the President and other Senior Leaders, prioritizing appointments, responding to needs and concerns, and ensuring follow up.
Schedules meetings, appointments, conferences, and presentations and ensures all logistics, attendees, equipment, materials are confirmed, prepared and ready.
Takes minutes and distributes as necessary.
Composes, transcribes, and edits correspondence, memos, reports as instructed; helps with disseminating to appropriate audience.
Screens and responds to all incoming phone calls and visitors.
Triages, researches and conducts follow up on complaints, questions or concerns.
Ensures effective, timely, and appropriate communication with all levels of staff, community, and public, at all local and entity levels.
Performs other general office responsibilities such as ordering and maintaining office supplies and equipment; photocopying, faxing, scanning, and filing documents; opens and distributes mail; and processes requests and reimbursements.
Ensures all documents are completed, filed, and archived appropriately, within guidelines of policies, procedures, bylaws, state, local, and federal laws, and regulatory standards.
Supervises executive administrative staff, including timekeeping, completing performance evaluations, and daily management of assigned associates.
Executive Administrative Support: Performs senior level, executive support to President and other designated Vice Presidents/Senior Leaders, and functions as a liaison between MSMH, MSMH Board of Supervisors, MedStar Health, Medical Staff, Board Committees, Councils and other groups.
Performs all preparation and follow up for Executive and Committee meetings.
Drafts agenda for the hospital boards; coordinates all materials, attendees, presentations, equipment and logistics.
Attends, takes and distributes minutes from MSMH Board meetings, various Council meetings, and other Board and committee meetings.
Acts as a liaison between staff and MSMH President, and other Senior Executives, and acts as Board Liason and coordinator for the MMSH Board.
Minimum Qualifications Education Associate's degree required or Equivalent combination of education/training and experience may be considered for substitution.
Bachelor's degree preferred Experience 8-10 years Comparable experience required and Administrative experience at senior management level, preferably in a healthcare setting, including project management, staffing, budgeting and employee relations.
preferred Why MedStar Health? At MedStar Health, we understand that our ability to treat others well begins with how we treat each other.
We work hard to foster an inclusive and positive environment where our associates feel valued, connected, and empowered.
We live up to this promise through: Strong emphasis on teamwork - our associates feel connected to each other and our mission as an organization.
In return, our effective team environment generates positive patient outcomes and high associate satisfaction ratings that exceed the national benchmark.
Strategic focus on equity, inclusion, & diversity - we are committed to equity for all people and communities.
We continue to build a diverse and inclusive workplace where people feel a sense of belonging and the ability to contribute to equitable care delivery and improved community health outcomes at all levels of the organization.
Comprehensive total rewards package - including competitive pay, generous paid time off, great health and wellness benefits, retirement savings, education assistance, and so much more.
More career opportunities closer to home - as the largest healthcare provider in the Baltimore-Washington, D.
C.
region, there are countless opportunities to grow your career and fulfill your aspirations.
About MedStar Health MedStar Health is dedicated to providing the highest quality care for people in Maryland and the Washington, D.
C.
, region, while advancing the practice of medicine through education, innovation, and research.
Our team of 32,000 includes physicians, nurses, residents, fellows, and many other clinical and non-clinical associates working in a variety of settings across our health system, including 10 hospitals and more than 300 community-based locations, the largest home health provider in the region, and highly respected institutes dedicated to research and innovation.
As the medical education and clinical partner of Georgetown University for more than 20 years, MedStar Health is dedicated not only to teaching the next generation of doctors, but also to the continuing education, professional development, and personal fulfillment of our whole team.
Together, we use the best of our minds and the best of our hearts to serve our patients, those who care for them, and our communities.
It’s how we treat people.
MedStar Health is an Equal Opportunity (EO) Employer and assures equal opportunity for all applicants and employees.
We hire people to work in different locations, and we comply with the federal, state and local laws governing each of those locations.
MedStar Health makes all decisions regarding employment, including for example, hiring, transfer, promotion, compensation, benefit eligibility, discipline, and discharge without regard to any protected status, including race, color, creed, religion, national origin, citizenship status, sex, age, disability, veteran status, marital status, sexual orientation, gender identity or expression, political affiliations, or any other characteristic protected by federal, state or local EO laws.
If you receive an offer of employment, it is MedStar Health's policy to hire its employees on an at-will basis, which means you or MedStar Health may terminate this relationship at any time, for any reason.