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Posted : Wednesday, September 04, 2024 12:48 AM
Posting Summary
Working Title Executive Administrative Assistant
Role Title Admin and Office Spec III
Role Code 19013-SW
FLSA Nonexempt
Pay Band 03
Position Number 29700085
Agency Germanna Community College
Division Germanna Community College (Div)
Work Location Culpeper - 047
Hiring Range $47,113-$58,891 plus full state benefits
Emergency/Essential Personnel No
EEO Category F-Admin Supp
Full Time or Part Time Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Monday-Thursday: 8:00am-5:30pm
Friday: 8:00am-12:00pm
Or as scheduled
Sensitive Position No
Job Description
Germanna Community College is a public, open access institution of higher education in the Virginia Community College System.
The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities.
Germanna Community College is centrally located in Fredericksburg, VA between Washington D.
C.
and Richmond and between the Blue Ridge mountains and the Chesapeake Bay.
Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking, and many other activities.
Germanna Community College is seeking a full-time Executive Administrative Assistant to support the Office of Health Sciences.
The successful candidate will provide general administrative support for the Associate Vice President of Health Sciences and the Office of Health Sciences as designated, which include the duties noted below but are not limited to providing general administrative support for the division, communication with internal and external stakeholders, student and faculty record management, scheduling, purchasing, and support with accreditation activities and other division and college-related events.
This individual is required to work independently and as a team member, have excellent interpersonal skills, current advanced-level computer skills, accuracy and attention to detail, accurate math skills to analyze reports, and to learn new duties; to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
Working knowledge of all instructional programs, policies, and operations.
Skill in use of Google Forms, Office 365, PeopleSoft, and financial systems.
Major Duties and Responsibilities: Schedules appointments and coordinates meetings or events.
Purchasing, budget and grant tracking.
Performs general office tasks, to include filing and ordering supplies.
Makes travel arrangements including submitting travel vouchers.
Screens phone calls and routes callers to the appropriate party; greets and assists visitors.
Generates reports, takes minutes from meetings, creates presentations, and collects data.
Maintains polite and professional communication in person, via phone, and e-mail.
Schedules student courses with the assistance of department chairs and associate deans.
Maintains division specific webpages.
Assists with admissions process.
Report & upload workforce documentation after completion of certification exams.
Process contributions and produce/mail thank you correspondence.
Event support and production assistance for special events.
Perform other duties as assigned.
Employees must be able to work strategically with diverse colleagues, students, and community members with a commitment to diversity as a learning outcome to be culturally respectful, professionally competent, and civically responsible.
Diversity, equity, and inclusion are core values of Germanna Community College.
We recognize our responsibility to create, maintain, and nurture an academic and social environment that respects the diversity of people and ideas.
We are committed to being an inclusive community that respects all cultures, experiences, and abilities and that prepares individuals to thrive in a global society.
An EEO/AA Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or on the basis of disability.
Germanna is an Equal Opportunity Employer/Veterans/Disabled.
Germanna is a federal contractor requesting priority referrals of protected veterans for our job opportunities.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.
You can request reasonable accommodations by contacting Catra Godwin by phone at 540-423-9056 or by email cgodwin@germanna.
edu.
If you would like to see a copy of our Affirmative Action Plan please contact Barbara Hall by phone at 540-834-1067 or by email bhall@germanna.
edu.
Special Assignments May be required to perform other duties as assigned.
May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications A minimum of three years’ experience providing administrative support for senior or executive level management.
Extensive knowledge of word processing, spreadsheet and presentation software packages.
Experience managing and maintaining office budgets.
Must have current computer application skills including proficiency in Microsoft Office applications.
Willingness to participate in additional training to keep computer skills current.
Excellent interpersonal, organizational, and communication skills (both oral and written).
Excellent problem-solving skills and an ability to learn new systems.
Flexibility to work at different locations as needed.
Ability to manage multiple priorities at once and comfortable supporting a face-paced work environment.
Experience with or willingness to learn artificial intelligence tools.
Commitment to working with diverse colleagues, students, and community members.
Demonstrable commitment to promoting and enhancing equity, inclusion, and diversity.
Additional Considerations Experience working as an Executive Administrative Assistant in a college or business setting.
Purchasing/procurement experience in eVA.
Operation of a State Vehicle No Supervises Employees Yes Required Travel Travel between campuses may be required Posting Detail Information Posting Number CLS_2861P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 03/06/2024 Job Close Date 03/20/2024 Open Until Filled Agency Website Contact Name Catra Godwin Email cgodwin@germanna.
edu Phone Number Special Instructions to Applicants In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).
Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.
To request an AHP Letter, use this link: Additional Information Background Check Statement Disclaimer The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment).
Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest.
For more information, please follow this link: https://ethics.
dls.
virginia.
gov/ EEO Statement The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce.
Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment.
Employment decisions are based on business needs, job requirements and individual qualifications.
We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement The VCCS is an EOE and Affirmative Action Employer.
In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement VCCS uses E-Verify to check employee eligibility to work in the United States.
You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities.
Germanna Community College is centrally located in Fredericksburg, VA between Washington D.
C.
and Richmond and between the Blue Ridge mountains and the Chesapeake Bay.
Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking, and many other activities.
Germanna Community College is seeking a full-time Executive Administrative Assistant to support the Office of Health Sciences.
The successful candidate will provide general administrative support for the Associate Vice President of Health Sciences and the Office of Health Sciences as designated, which include the duties noted below but are not limited to providing general administrative support for the division, communication with internal and external stakeholders, student and faculty record management, scheduling, purchasing, and support with accreditation activities and other division and college-related events.
This individual is required to work independently and as a team member, have excellent interpersonal skills, current advanced-level computer skills, accuracy and attention to detail, accurate math skills to analyze reports, and to learn new duties; to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
Working knowledge of all instructional programs, policies, and operations.
Skill in use of Google Forms, Office 365, PeopleSoft, and financial systems.
Major Duties and Responsibilities: Schedules appointments and coordinates meetings or events.
Purchasing, budget and grant tracking.
Performs general office tasks, to include filing and ordering supplies.
Makes travel arrangements including submitting travel vouchers.
Screens phone calls and routes callers to the appropriate party; greets and assists visitors.
Generates reports, takes minutes from meetings, creates presentations, and collects data.
Maintains polite and professional communication in person, via phone, and e-mail.
Schedules student courses with the assistance of department chairs and associate deans.
Maintains division specific webpages.
Assists with admissions process.
Report & upload workforce documentation after completion of certification exams.
Process contributions and produce/mail thank you correspondence.
Event support and production assistance for special events.
Perform other duties as assigned.
Employees must be able to work strategically with diverse colleagues, students, and community members with a commitment to diversity as a learning outcome to be culturally respectful, professionally competent, and civically responsible.
Diversity, equity, and inclusion are core values of Germanna Community College.
We recognize our responsibility to create, maintain, and nurture an academic and social environment that respects the diversity of people and ideas.
We are committed to being an inclusive community that respects all cultures, experiences, and abilities and that prepares individuals to thrive in a global society.
An EEO/AA Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or on the basis of disability.
Germanna is an Equal Opportunity Employer/Veterans/Disabled.
Germanna is a federal contractor requesting priority referrals of protected veterans for our job opportunities.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.
You can request reasonable accommodations by contacting Catra Godwin by phone at 540-423-9056 or by email cgodwin@germanna.
edu.
If you would like to see a copy of our Affirmative Action Plan please contact Barbara Hall by phone at 540-834-1067 or by email bhall@germanna.
edu.
Special Assignments May be required to perform other duties as assigned.
May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications A minimum of three years’ experience providing administrative support for senior or executive level management.
Extensive knowledge of word processing, spreadsheet and presentation software packages.
Experience managing and maintaining office budgets.
Must have current computer application skills including proficiency in Microsoft Office applications.
Willingness to participate in additional training to keep computer skills current.
Excellent interpersonal, organizational, and communication skills (both oral and written).
Excellent problem-solving skills and an ability to learn new systems.
Flexibility to work at different locations as needed.
Ability to manage multiple priorities at once and comfortable supporting a face-paced work environment.
Experience with or willingness to learn artificial intelligence tools.
Commitment to working with diverse colleagues, students, and community members.
Demonstrable commitment to promoting and enhancing equity, inclusion, and diversity.
Additional Considerations Experience working as an Executive Administrative Assistant in a college or business setting.
Purchasing/procurement experience in eVA.
Operation of a State Vehicle No Supervises Employees Yes Required Travel Travel between campuses may be required Posting Detail Information Posting Number CLS_2861P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 03/06/2024 Job Close Date 03/20/2024 Open Until Filled Agency Website Contact Name Catra Godwin Email cgodwin@germanna.
edu Phone Number Special Instructions to Applicants In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).
Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.
To request an AHP Letter, use this link: Additional Information Background Check Statement Disclaimer The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment).
Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest.
For more information, please follow this link: https://ethics.
dls.
virginia.
gov/ EEO Statement The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce.
Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment.
Employment decisions are based on business needs, job requirements and individual qualifications.
We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement The VCCS is an EOE and Affirmative Action Employer.
In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement VCCS uses E-Verify to check employee eligibility to work in the United States.
You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
• Phone : (540) 423-9056
• Location : 18121 Technology Drive, Culpeper, VA
• Post ID: 9127091281
